This Privacy Policy explains how MyMeets (Sole Proprietor), located at Vysočanská 237/101, 190 00 Praha 9 – Střížkov, Czech Republic ("MyMeets", "we", "us", or "our"), collects, uses, discloses, and safeguards your personal data when you use our services, including our website https://www.mymeets.com, web applications, and other features or interactions ("Services").
We are committed to protecting your privacy and complying with applicable data protection laws, including the EU General Data Protection Regulation ("GDPR") and the California Consumer Privacy Act ("CCPA").

1. Data Controller
The Data Controller for your personal data is:
MyMeets (Sole Proprietor)
Attn: Aleksandra Filiukova
Vysočanská 237/101
190 00 Praha 9 – Střížkov, Czech Republic
IČO: 17540810
Email: hi@mymeets.com

2. What Data We Collect
We collect the following categories of personal data:
a. Account Information

• Name, email, profile image (via Google Sign-In or similar OAuth service)
• Authentication tokens

b. Meeting Content

• Audio and video recordings uploaded or captured during meetings
• Transcripts generated from recordings (processed locally)

c. AI Note Generation

• Transcripts are optionally processed by AI services using anonymized and de-identified data

d. Usage & Technical Data

• IP address, browser type, operating system, device information, language, referral source, timestamps, feature usage

e. Transaction & Billing Data

• Payment method (via Stripe), billing address, billing email, transaction history

f. Cookies & Similar Technologies

• MyMeets uses cookies on its website and services. Cookies, including local shared objects, are small pieces of information stored by your browser on your device. They function by assigning your device a unique identifier that has no meaning outside of the MyMeets Services.

Most web browsers automatically accept cookies, but you can usually configure your browser settings to block or delete them. Please note that disabling cookies may impact the functionality and availability of some features of the MyMeets Services.
By using our Services, you agree to our use of cookies as necessary to fulfill our service agreement with you.
g. Customer Support & Communications

• Any personal data you provide when you contact us (email, support tickets, surveys, interviews)

3. How We Use Your Data
We use your data to:

• Provide, operate, and maintain our Services
• Create meeting transcripts and generate AI notes
• Communicate with you regarding your account and updates
• Respond to support inquiries
• Process payments and manage subscriptions
• Improve service performance and user experience
• Ensure security, detect abuse, and comply with legal obligations

Legal bases for processing under GDPR include consent, performance of a contract, compliance with legal obligations, and legitimate interests.

The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.

4. Sharing Your Data
We only share your data with:

• Service providers: e.g., hosting (Hetzner), payments (Stripe), and AI processing partners (for de-identified transcripts)
• Legal authorities: when required by law or legal process
• With your consent: when you request it or explicitly share content

We do not sell your data to third parties.

5. International Data Transfers
We primarily store and process your data in the European Economic Area (EEA). For specific AI features, we securely transfer anonymized data outside the EEA with appropriate safeguards such as Standard Contractual Clauses (SCC).

6. Data Retention

• Account & billing data: retained until deletion or for up to 10 years as required by tax and accounting laws
• Meeting recordings & transcripts: deleted by default after 3 months of user inactivity
• Support communications: retained as long as necessary to provide assistance
• Marketing communications: retained only with your active consent

7. Your Rights (GDPR)
You have the right to:

• Access your personal data
• Correct inaccurate data
• Delete your data ("right to be forgotten")
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

To exercise your rights, contact us at hi@mymeets.com.
You also have the right to file a complaint with your local data protection authority. Our lead supervisory authority is the Czech Data Protection Authority:
https://www.uoou.cz/en/

8. California Privacy Rights (CCPA)
If you are a California resident, you have the right to:

• Know what categories of personal data we have collected and how we use it
• Request deletion of your personal data
• Opt out of the sale of personal data (we do not sell data)
• Be free from discrimination for exercising your rights

You may request access to your information or deletion by emailing hi@mymeets.com.

9. Children
Our Services are not intended for children under the age of 16. We do not knowingly collect data from children. If you believe a child has provided us with personal data, please contact us immediately.

10. Data Security
We implement technical and organizational measures to protect your data, including SSL encryption, secure hosting (Hetzner), access controls, and anonymization where applicable. While no system is 100% secure, we strive to protect your information to the best of our ability.

11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes and post the updated version on our website with the new effective date.

12. Contact
If you have questions or requests regarding this Privacy Policy, contact:
MyMeets (Sole Proprietor)
Attn: Privacy Team
Email: hi@mymeets.com
Vysočanská 237/101, 190 00 Praha 9 – Střížkov, Czech Republic